Records Management Policy Statement; Email, Instant Messaging And Social Media Policy Statement; Acceptable Use Of Departmental ICT Systems And Information – Procedural Instruction; Smart Mobile…

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The Department of Home Affairs released internal records management and ICT security policy statements dated April 2023. These procedural documents establish mandatory guidelines for all Home Affairs staff and Australian Border Force personnel regarding creation, capture, maintenance, and disposal of departmental records across all formats—electronic and physical, including email, instant messaging, social media, and databases. The policies mandate compliance with the Archives Act 1983, Privacy Act 1988, Freedom of Information Act 1982, and the Protective Security Policy Framework. Key requirements cover metadata standards, naming conventions, record security and integrity, storage protocols, retention periods, and acceptable use of ICT resources including smart mobile devices and Signal messaging applications. The records management framework applies across all Home Affairs business areas, establishing accountability measures for information handling throughout the information lifecycle.